(iii) THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY
POWERS AND DUTIES TO BE EXERCISED BY THE CHAIRMAN OF THE BOARD
1) Subject to the policy and principles approved by the board, the general management of the affairs and business of the Board shall be with the Chairman who shall have the power to do all things necessary or desirable for the management of affairs and business of the Board in carrying out its objectives
2) (i) The Chairman may undertake tours within India for carrying out the functions of the Board. The Chairman shall be the Controlling Authority for journeys performed by him within and outside the State.
(ii) The Chairman may, with the prior approval of the Government visit any country outside India.
3) The Chairman shall have the powers to accord administrative sanction to all estimates without any financial limit in the allocation made for such purposes inn the budget of the Board.
4) In the matter of acceptance of tenders, the Chairman shall have full powers without any monetary limit.
5) Subject to rules, if any, made up under sub-section (3) of section 12 of the Act, the Chairman shall have full powers in the matters of promotion, confirmation, transfer and termination of service of the officers and employees appointed by the Board.
6) The Chairman shall have the authority to make appointment to the posts, the maximum pay of which does not exceed Rs.6000/-(Rs. six thousand) per month, provided, such appointments are reported to the Board at the next meeting. He shall also have powers to remove or suspend or otherwise punish or to take disciplinary action proceedings against any employee of the Board at his discretion in accordance with these rules.
7) The Chairman shall have power to permit employees of the Board to perform journeys within and outside the State and declare officers under him as controlling officers for regulating traveling allowance claims.
POWERS AND DUTIES TO BE EXERCISED BY THE MEMBER SECRETARY OF THE BOARD
1) The Member-Secretary may undertake tours within India for the performance of duties entrusted to him by the Board provided that he shall keep the Chairman informed of his tours and obtain the permission of his tours outside the State.
2) The Member-Secretary shall be in charge of all the confidential papers of the Board and shall be responsible for preserving them.
3) The Member-Secretary shall produce such papers whenever so directed by the Chairman or the State Board.
4) The Member-Secretary shall make available to any member of the Board, for his perusal any record of the Board.
5) The Member-Secretary shall be entitled to call for the service of any officer or employee of the Board, and files, papers and documents for study from any department of the Board at any time including checking of accounts, vouchers, bills and other records and stores pertaining to the Board or regional offices thereunder.
6) The Member-Secretary may withhold any payment, provided that as soon as may be after such withholding of payment the matter shall be placed before the Board for its approval.
7) The Member-Secretary shall make arrangements for holding meetings of the Board and meeting of the committees constituted by the Board
8) All orders or instructions to be issued by the Board shall be over the signature of the Member-Secretary or any other officer authorized in this behalf by the Chairman.
9) The Member-Secretary shall authorize, sanction or pass and make all payments against estimates sanctioned, within the allocations made for such purposes in the budget of the Board.
10) The Member-Secretary shall write and maintain confidential reports of all subordinate officers of the Board and shall get them countersigned by the Chairman.
11) (i) The Member-Secretary shall sanction the annual increments of the officers of the Board subordinate to him.
(ii) The annual increments of officers which the Member-Secretary is not competent to sanction shall be sanctioned by the Chairman
12) The Member-Secretary shall have full powers for according technical sanction to all estimates.
13) The Member-Secretary shall exercise such other powers and perform such other functions as may be delegated to him from time to time either by the Board or by the Chairman
14 The Member-Secretary shall have the power to execute contracts, deeds, instruments and assurances of property and in particular (a) all service agreements (b) security bonds (c) conveyance, lease of houses, land or other immovable property and (d) assurances required by law or otherwise
15) Subject to approval of the Board the Member-Secretary shall have power to engage legal advisors, Advocates, Attorneys for the purpose mentioned in sub-rule (13) or for generally protecting or assisting the business of the Board on terms and conditions to be approved by the Board.
16) The Member-Secretary shall have power to make and give receipts, release and other discharge for claims and demands on the Board.
17) The Member-Secretary shall have powers to sanction advertisement charges upto Rs. 4000 (Four Thousand) in each case subject to a limit of Rs. 10,000(Ten Thousand) per year.
18) The Member-Secretary shall have powers to hire private building on rent subject to a maximum of Rs.1,000(One Thousand) per month.
19) The Member-Secretary shall have powers to sanction purchase of books and periodicals subject to a monetary limit of Rs. 10,000 (Ten Thousand) per month.
20) The Member-Secretary shall have powers to purchase office furniture and equipments subject to a maximum of Rs.20,000 (Twenty Thousand) at a time upto a total limit of Rs 50,000 (Fifty Thousand) per annum.
21) The Member-Secretary shall have powers to purchase materials and equipments for execution of construction works upto a limit of the allotments made from time to time.
22) The Member-Secretary shall have powers to sanction installations of telephones in the office of the Board.
23) In respect of works and supplies, the Member-Secretary shall have powers to accept quotations upto Rs. 50,000(Fifty Thousand) at a time.